JOB SUMMARY: This position is 30 hours per week. Location is flexible with Alaska with Western AK preferred. Coordinates the regional implementation of the Elder Mentor/Foster Grandparent Program, involving up to 100 senior volunteers in service to children with special needs in schools, Head Start centers and other community-based settings in rural Alaska. Elder Mentors (or Foster Grandparents, as they are known nationally) are part of the national Senior Corps, sponsored by AmeriCorps. The Coordinator is responsible for providing technical support and for coordinating program promotion, volunteer/service site recruitment, training, supervision, reporting, and evaluation. Oversees the activities of the Volunteer Site Supervisors. Also responsible for assuring compliance with grantor policies and required outcomes.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
Responsible for recruitment of Elder Mentors with support from supervisor. Provides technical and program objective guidance to volunteers. Responsible for supporting the recruitment of Elder Mentor volunteer site locations and Site Supervisors. Provides technical and program objective guidance to Site Supervisors. Assists with organizing orientation and in-service trainings for volunteers; including planning, logistics, agenda and material production, and preparation. This may include curriculum adaptation and design. Works with other agency programs (such as AmeriCorps and the Child Development Division) and community partners to integrate Elder Mentor opportunities. Supports and maintains volunteer compliance processes, including background checks and other required documentation. Supports and maintains service site compliance processes, including site assessments, volunteer assignment records, evaluations, and other required site documentation. Maintains program measurement data, including volunteer time and activity information. Responsible for collecting time and activity data from volunteers. Represents RurAL CAP and the Elder Mentor Program at community events and other constituent gatherings. Assists with program promotion and marketing. Participates in program Advisory Council meetings and provides administrative support to members. Organizes and supports transportation and logistical needs for volunteers.
Supports the preparation of quarterly progress reports; assists with preparation of funding applications as needed. Performs other job-related duties at the request of the Elder Mentor Program Supervisor Community Development Division Director.
COMPETENCIES, SKILLS, AND ABILITIES:
Ability to read, comprehend, and follow established policies and procedures. Communicates effectively orally and in writing as appropriate for the needs of a diverse audience . Ability to manage work time well, prioritize and meet deadlines. Ability to exercise good judgement, courtesy and tact. Ability to establish good rapport with people of diverse cultures and belief systems. Demonstrated ability to work effectively in a team environment. Skilled in the use of persuasion to change others minds or behavior to bring them together to try to reconcile differences . Must demonstrate sound judgment, professional boundaries, ethics, and ability to maintain confidentiality.
WORK ENVIRONMENT/JOB CONDITIONS:
Agency is a mandated tobacco, drug and alcohol-free workplace. Ability to endure and balance work fluctuations, deadlines, and interruptions; must be able to work weekends, and long hours during occasional peak work periods. Frequent travel to and in rural Alaskan communities by small plane and alternate ground transportation and ability to carry out job responsibilities in Arctic Cold Climates in rural areas without or with limited, running water and sewer systems. Ability to sleep on floor in communities where no other lodging is available. Requires extensive networking, teamwork with other employees, and an ability to share information and speak in open forums in front of groups. Develops and maintains constructive and cooperative working relationships with others. Encourages and builds mutual trust, respect, and cooperation among team members and getting members of a group to work together to accomplish tasks. Uses computers and computer programs effectively to enter data, create spreadsheets and process information, and, develop documents, and program and training materials. Develops specific goals and plans to prioritize, organize, and accomplish work. Provides information to site supervisors, volunteers, co-workers and the general public by telephone, in written form, e-mail, or in person. Communicates with others outside the organization, representing the organization to customers, the public, and other external sources in person, in writing, or by telephone or e-mail in keeping with current policies & procedures. Must have the ability to operate the following equipment: desktop computer, telephone, copier, Network printer, and fax machine. PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly to grasp, type, see, talk, hear, and lift and carry 35 pounds of weight by utilizing proper lifting techniques and working in a safe manner. This position will also be performing physical activities such as climbing, lifting, balancing, walking, stooping, bending, and handling materials. Occasionally performs sedentary activities that require sitting for long periods and repetitive use of hands, wrists and arms for handling, positioning, moving materials, and manipulating things. Must be in good general health and free from serious physical, mental health and/or substance abuse problems. POSITION TYPE/EXPECTED HOURS OF WORK: This is a .75 FTE position. Work schedule to be coordinated with supervisor. Occasional evening and weekend work may be required as job duties demand during training and site visits. Position is overtime eligible. TRAVEL: Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:
Must be at least 18 years of age. State and federal background checks, including fingerprints, required. BA degree plus one year, or three years qualifying experience in education, rural community development, or related fields. Extensive working knowledge of rural Alaska Ability to provide long-distance technical support, supervision, and training. Ability to assist with coordinating trainings, projects and special events. Organizational skills to maintain daily work flow and meet project deadlines. Demonstrated ability to successfully interpret and implement company and departmental policies, procedures, and service standards. Demonstrated effective oral and written communication skills including expertise in cross-cultural communication. Commitment to national and community service; experience working with volunteers. Responsible work ethic with reliable attendance. Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignment with little or no direct supervision while also working effectively as a team member. Demonstrated proficient level of computer skills necessary in order to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook. Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations. Must be able to provide own transportation to meet work schedule requirements. Must have a valid driver’s License and maintain a valid driver’s license throughout the course of employment. Must provide a copy of current driving record from the Department of Motor Vehicles annually.
PREFERRED EDUCATION AND EXPERIENCE:
Extensive knowledge of social, cultural, and economic conditions in rural Alaska, specifically Western Alaska Rural-based candidates preferred
BENEFITS: As a full time, regular employee, you will be eligible to participate in our competitive benefits programs on the first day of the month after your 60th day of employment, including but not limited to: Medical, Dental & Vision Life & Supplemental Insurance 401K/Pension Plan Flexible Spending Account/Health & Dependent Care Health Savings Account Employee Assistance Program 20 days (160 hours) of accrued Paid Time Off 12 Established paid holidays Monthly Wellness Reimbursement